Please be advised that our Careers site will be unavailable from November 28 at 12am ET to November 29 12am ET for scheduled system maintenance.

Title:  Senior Manager, Fund Administration and Oversight




Requisition ID: 192654

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.


As the Senior Manager Fund Administration and Oversight, you will support and contribute to the overall success of the International Wealth Management (IWM) business, ensuring specific individual goals, plans, and initiatives are executed and delivered in support of the team’s business strategies and objectives. You will provide leadership and support in assessing and implementing strategic plans to manage and improve processes in Fund Administration operations. The Senior Manager will also be responsible for planning and managing a wide variety of projects and initiatives to continuously improve operations, maintenance, and implementation of new or existing funds, and support regulatory and bank initiatives in the Caribbean, Central America, and Uruguay Asset Management business lines.


Is this role right for you? In this role you will:

  • Provide leadership and direction to team members, oversee Fund Administration operations, and lead daily activities to ensure high levels of accuracy of investment data information provided to portfolio managers, traders, management, finance teams, compliance teams, and regulators
  • Lead Fund Administration team members to ensure daily, weekly, monthly, and annual deadlines are met 
  • Monitor and assist in the development of controls to mitigate risks to the team and the Bank 
  • Provide support in key areas of oversight including reconciliations, fund accounting and Net Asset Value (NAV) calculation, transfer agency operations, custody services and fund administration life cycle support
  • Develop, implement, and monitor policies and procedures to establish a control framework in support of Global Asset Management’s compliance of regulatory and industry requirements
  • Perform and oversee reviews and signoffs on daily processes and report for different units and regulators across International Wealth Management business lines
  • Take full ownership of supporting the trade life cycle of various security types supported by International Asset Management
  • Work with various internal and external teams in planning projects and initiatives, such as new product launches, mergers, acquisitions, system enhancements and ongoing process improvement initiatives
  • Coordinate and review the creation and maintenance of new funds and new fund classes for the IWM footprint as required for Fund Accounting, Transfer Agency, and Custody processes
  • Act as the Subject Matter Expert (SME) for the Fund Administration team
  • Stay current on trends and changes in international markets and mutual fund industry to ensure policies and procedures are aligned and in accordance with industry and regulatory standards
  • Work on the creation and automation of Key Performance Indicators (KPIs) to ensure that the team is meeting all deadlines as per internal & external requirements
  • Work closely with the Director and managers through brainstorming sessions to adhere to the objectives set in the KPIs 
  • Act as the primary contact with internal and external business partners and suppliers for different funds and fund managers, investment counsel, legal & compliance, IT team, auditors, sub-advisors, custodians, transfer agents, prime brokers, and derivative counterparties, on matters relating to fund activities
  • Manage and oversee the support activities from external suppliers, including transfer agency, fund accounting and custody services and support issue resolution, troubleshooting and monitor SLA adherence and supplier services
  • Present Fund Administration reports and dashboards to board of directors, senior management, and other stakeholders
  • Design and support Fund Administration’s Business Continuity Plan (BCP) and act as the main contact in executing and delivering messages to managers and respective team during BCP situation
  • Coach team members to drive efficiency and ensure departmental objectives and goals are achieved
  • Set performance goals and expectations, conducts performance appraisals and work on resource planning, including talent management and building pipelines
  • Take full ownership in the end of day functions of Fund Administration
  • Overtime may be required to ensure requirements with deadlines are met
  • Travel may be required through North America or international destinations (up to 2 weeks duration), depending on the business needs


The Must Haves:

  • University degree in Process Management, Accounting, Finance, or another related field
  • CPA/CFA designation or active candidacy is an asset
  • 5+ years’ management experience in a back office / administration capacity
  • Experience in asset management back-office operations
  • Experience in the international investment fund industry, especially in the Latin American, Caribbean, and Offshore markets
  • Knowledge in mutual fund accounting principles, capital markets and various fund structures is an asset
  • Prior experience working with executive committees in investment related areas
  • Highly proficient with Microsoft Office, such as Outlook, Word, Excel, PowerPoint, and SharePoint
  • Knowledge of investment management services and systems such as Charles River, State Street, iFast, FundServ, SimCorp and Bloomberg is an asset
  • Bilingual Spanish and English language are an asset


Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

  • Effective interpersonal and communication skills, both written & verbal
  • Strong time management skills with the ability to multi-task in a fast-paced environment
  • Excellent problem-solving & decision-making skills
  • Strong leadership skills with a proven ability to lead and motivate a team of SMEs
  • Strong analytical skills
  • Detail and result oriented
  • A demonstrated ability to balance competing or conflicting goals of various departments/stakeholders with an ability to prioritize
  • Strong influencing, negotiation and change management skills


Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Job Segment: Compliance, Business Process, Change Management, Investment Banking, Technical Support, Legal, Management, Technology, Finance