Title:  Registration Administrator (12-Month Contract)

Requisition ID: 268887 
Employee Referral Program – Potential Reward: $1,000.00  

We are committed to investing in our employees and helping you continue your career at Scotiabank.

The Role

Contributes to the overall success of the Global Registrations in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives.  Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role, you will:

• Support a customer-focused culture by providing accurate, timely guidance to employees, branches, and internal partners on registration, licensing, and regulatory process requirements.
• Administer day-to-day securities and insurance registration activities, including licence maintenance, updates, renewals, and related regulatory submissions.
• Support the securities renewal process for registrants, branches, and the firm across applicable provinces, territories, and U.S. jurisdictions.
• Maintain accurate records in registration-related systems, including the National Registration Database, Active Community, Centralize, and other applicable databases.
• Monitor regulatory updates and self-regulatory organization requirements that may impact registration processes, licensing obligations, or internal procedures.
• Prepare reports and updates for management related to licensed personnel, regulatory correspondence, process status, and identified registration issues.
• Escalate matters that require management review, regulatory interpretation, or additional guidance.
• Participate in Global Registrations projects and support process improvements that strengthen accuracy, efficiency, and controls.
• Apply the Bank’s risk appetite, risk culture, and compliance expectations in daily activities and decision-making.
• Follow Scotiabank’s policies, procedures, Code of Conduct, Global Sales Principles, and business controls to support operational, compliance, AML/ATF, sanctions, and conduct risk obligations.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• University degree (Business) or College certificate.
• 2 years minimum of work experience in the financial services industry.
• Relevant working knowledge of Canadian and US Regulatory policies and rules. Strong written and verbal communication skills.
• Strong analytical and problem solving skills and multi-tasking skills required.
• Strong knowledge of National Instrument 33-103 and 33-109 and related companion Working Conditions.

Working Conditions

• Work in a standard office-based environment; non-standard hours are a common occurrence.

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program including bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements. 

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. 

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our  Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Note: All postings in me@Scotiabank will remain live for a minimum of 5 days.