Share this Job

Title:  Office Manager

 

Requisition ID: 27557

Branch / Department: Operations - Digital Factory

Transit Number: 64204

 

The Digital Factory is an innovation hub with a clear and well-supported mandate to transform the way banking technology is delivered, by re-imaging the customer experience, to deliver new digital value propositions. We have the support and experience of one of the world’s largest banks behind us and a talented, and growing, team of industry leaders driving us forward.
Do you want to help us reinvent how people bank? At the Scotiabank Digital Factory, we are passionate about transforming the customer experience.

We’re looking to fill our team with influencers, makers, creators and leaders who are flexible, curious, adventurous, versatile and responsive; and who are ready to roll up their sleeves in a collaborative and productive environment to get things done.

By joining our team, you will make an impact on our customers, the banking industry, and ultimately, the world.

Would you like to help us reinvent how people bank? At Scotiabank's Digital Factory, we are passionate about transforming the customer experience. We’re looking to fill our team with influencers, makers, creators and leaders who are flexible, curious, adventurous, versatile and responsive; and who are ready to roll up their sleeves in a collaborative and productive environment to get things done. By joining our team, you will make an impact on our customers, the banking industry, and ultimately, the world.

 

Job Purpose

We’re looking for an Office Manager to help take Scotiabank Digital Factory’s explosive growth to a whole new level. As Office Manager, you will be critical to the success of our organization by taking ownership of the everyday office operations, planning/supplies and event coordination. As part of our Operations team, you will be focused on supporting the success of our team by ensuring a healthy, well-organized and well-tuned working environment. If you are a meticulously detail oriented individual, enjoy multi-tasking, and are driven by being well organized in a fast-moving, working environment, then this is right opportunity for you.

 

What We Are Looking:

  • Ability to inject a high level of energy into your work
  • Super organizational skills and an attention to detail
  • A friendly attitude with great communication skills
  • The ability to multi-task and adapt to new situations
  • The ability to liaise with many different external and internal stakeholders and team members
  • Confidence starting and taking over projects that you haven’t necessarily had experience with before
  • Experience building up office culture through relationship building and creative problem solving
  • Experience improving efficiency and productivity in an office
  • Event planning and logistics
  • Facilities operations in an office environment
  • Administrative support and scheduling
  • Flexible working hours to support venue management needs

 

What You’ll Do:

  • Own the Digital Factory campuses under a customer experience lens. We have residents, visitors and partners and they’re all so special to us!
  • Lead a team of office administrators, making sure everyone is working in support of a great customer experience model.
  • Office and inventory management – ensuring the office is clean, stocked and fully functional – arranging cleaning, stocking fridge and supply cabinets, ensuring appliances and technical equipment is in great working order, liaising with the property management, suppliers, etc.
  • Project support – You will work closely with Operations team members and partners, leading a variety of projects and providing support as needed
  • Budget Management - Managing the facilities budget and managing expenses against it.
  • Reception - You’ll lead a team of welcoming faces and be the voice of our brand, handling all reception duties for the office
  • Relationship building – you will build and maintain great working relationships with suppliers, customers, visitors and colleagues
  • Event and Venue Coordination – you will be the main point of contact for internal and partner meetings, tours and events including scheduling, meeting room/venue booking, catering, printing materials, preparing templates as required, packing of the supplies, ensuring necessary AV solutions are in place, staffing, etc.
  • You may be asked to set up AV, hang materials on the walls, unpack and pack boxes, manage meals and snacks, deal with ad-hoc client requests, etc.
  • Online and offline research – this could include everything from researching/sourcing products and best practices for team meetings and Small project management - You may lead ad-hoc projects as they arise events

 

What's In It For You?

  • We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success!
  • We provide you with the tools and technology needed to create beautiful customer experiences
  • Dress codes don't apply here, being comfortable does
  • You'll get to work with and learn from diverse industry leaders, who have hailed from top technology companies around the world
  • This isn't your typical "corporate" job. We work hard and we have fun!
  • We offer a competitive total rewards package that includes a base salary, a performance bonus, company matching programs (on pension & profit sharing), 4 weeks of vacation, personal & sick days, paternity/maternity leave top-ups and much more.

 

If you’re interested in helping us shape the future of banking, click the “Apply now” button to submit your application. We are hiring for a variety of high impact technical roles (design/agile/full stack/DevOps). If you are curious but aren’t sure this role is right for you please contact us anyway - we’re moving fast and looking for hard-working and innovative individuals to take us to the next level.

Location(s):  Canada : Ontario : Toronto 

As Canada’s international bank, we are a leader when it comes to inclusion. Scotiabankers hail from over 120 countries, speak more than 100 languages and serve over 23 million customers globally. As a highly diverse company, we know that an inclusive environment for employees and customers helps everyone achieve their best. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly.  If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide a positive recruitment experience.


Job Segment: Bank, Banking, Administrative Assistant, Manager, Office Manager, Finance, Administrative, Management

Apply now »
Find similar jobs: