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Title:  Manager, SOX Office

 

 

 

Requisition ID: 93310

Join the Global Community of Scotiabankers to help customers become better off.

 

Purpose


The Manager is a key member of the Bank’s SOX Office, helping ensure that the Bank is in compliance with the requirements of Section 404 the Sarbanes-Oxley Act of 2002 with respect to the annual assessment of Internal Control over Financial Reporting (ICOFR) by management. 

As a member of the SOX Office, the incumbent will be required to assist the Director, SOX Office to coordinate activities between Senior Officers within the Bank’s business lines and corporate functions, the Audit Department, and the External Auditor.  This will require keeping abreast of legislative requirements/changes and assisting in analysis of the requirements and the impact on the Bank.  

Specifically, he/she will:


•    Manage the Deficiency Management process relating to control weaknesses identified during the annual evaluation process to ensure adequate remedial process is put in place by management based on an analysis of root cause;
•    Assist in the development and delivery of training to stakeholders;
•    Assist in the development of quarterly and annual reporting to the SOX Executive Steering Committee and to the Audit and Conduct Review Committee; 
•    Perform quality assurance on SOX evaluation and reporting to ensure compliance with the Bank’s SOX methodology and to identify areas for further training or enhancement;
•    Liaise with management in business lines and corporate functions to provide assistance and advice/counsel as required;
•    Be primary contract for assigned teams;
•    Assist in developing or updating a cost-effective strategy to sustain the Bank’s SOX efforts, including assisting in converging with other governance functions, where appropriate;
•    Liaise with the External Auditor to ensure their documentation and information needs are met; and
•    Complete other SOX specific projects/initiatives as they arise. 

 

Key Accountabilities:

  • Leads and drives a customer focused culture throughout their team to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
  • Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
  • Creates an environment in which his/her team pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct. 
  • Builds a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team. 
  • Responsible for SOX Office activities, coordinating work efforts of relevant support groups, Internal Audit, and control/process owners to ensure that Internal Control Over Financial Reporting are evaluated in accordance with the approach adopted by the Bank.  Specifically:

Evaluation Exercise:

  • Develop, execute and monitor a project plan; 
  • Ensure end-to-end coverage of business processes.  This involves coordinating with various internal audit groups to ensure there are no gaps or duplicates in coverage (ensure hand-offs and inter-dependencies are identified and resolved);
  • Coordinate evaluation and testing activities with teams;
  • Develop and maintain a training and quality assurance program on annual assessment of ICOFR to ensure: 
    • appropriate evaluation of controls takes place ensure that: (a) adequate evidence is retained to support conclusions; and (b) exceptions/deficiencies are appropriately documented, assessed, and remediated;
    • appropriate conclusions on design and operating effectiveness for in-scope processes, including that appropriate documentation is in place to support these conclusions and that all required sign-offs are in place for work completed;
    • appropriate use of Team Mate;

Deficiency Management Exercise:

  • Implement the deficiency management process which involves the:
    • Maintain and update the Deficiency Management Methodology, when applicable;
    • log all deficiencies to evidence the deficiency management process;
    • assess deficiencies, individually and in aggregate;
    • prioritize deficiencies and communicate with control owners to ensure appropriate and timely remediation occurs;
    • monitor remediation status against action plans on an ongoing basis; and
    • report on the status of deficiencies and escalate notable deficiencies to their respective Business Line Chief Financial Officer and/or Executives in Corporate Functions and SOX Executive Steering Committee.
       

Experience / Education:

  • University degree
  • Professional accounting designation (CPA, CA), or CFA, MBA, CIA
  • Audit, regulatory or other relevant experience, preferably within the financial services industry
  • Proficient in risk management and internal control practices, techniques, processes and methodologies 
  • Ability to exercise independent judgment
  • Ability to assess facts with a high level of professional skepticism in order to identify core issues and root cause(s)
  • Ability to recognize and solve problems constructively and on a timely basis
  • Developed interpersonal and communication skills (verbal and written) to work with staff and management at various levels 
  • Strong analytical skills and proficiency in the use of data analytic or visualization tools
  • Proven ability to work in high levels of ambiguity and in a rapidly changing environment
  • Proficient in Spanish an asset

 

Location(s):  Canada : Ontario : Toronto 

As Canada's International Bank, we are a diverse and global team. We speak more than 100 languages with backgrounds from more than 120 countries. Our employees are committed to a superior customer experience and use the Bank’s six guiding sales practice principles to ensure they act with honesty and integrity.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.


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