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Title:  Manager, Records & Information Management - Global Compliance (12 Month Contract)

 

 

 

Requisition ID: 217911

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

 

Purpose

  • Are you interested in a role that allows you to learn about and work with our different business lines, corporate functions and other stakeholders across Scotiabank’s global footprint, while enabling an enterprise wide Records and Information Management Program? 

  • Reporting to the Senior Manager, Records and Information Management, the Manager, Records and Information Management (12 Month Contract) supports the implementation and execution of the global Records & Information Management (RIM) Program in order to facilitate effective and efficient information management across Scotiabank in accordance with legal, regulatory and internal business requirements.

 

Accountabilities

  • Support the Senior Manager and Director in progressing the design and implementation of an effective global enterprise-wide RIM Program

  • Assist in facilitating RIM program maturity in relation to paper records and digitization in collaboration with Business Line/Corporate Functions, other stakeholders and external vendors

  • Support implementation of Enterprise Retention Schedule across the Bank’s global footprint, and assist with oversight and facilitating ongoing updates to Schedule and supporting documentation to ensure alignment with business, regulatory and legal requirements

  • Contribute to the development, maintenance and implementation of RIM related policies, procedures, processes and other supporting documentation to enable RIM Program compliance

  • Assist with development and facilitation of plans and reporting on paper records management maturity and policies/procedures/processes, including KPIs/KRIs, key milestones and enable aligned project plan development

  • Support the Senior Manager in liaising with professional industry associations/networks including ARMA in order to assess and advise on industry best practices, engage in benchmarking and incorporate learnings into the RIM Program, particularly in relation to paper records management and digitization

  • Develop and manage strong relationships with Business Lines and Corporate Functions in support of their efforts to adhere to RIM Program requirements

  • Provide advice to Business Lines and Corporate Functions on RIM Program requirements and support resolution of outstanding issues to facilitate their compliance with Program requirements

  • Develop and deliver materials for reporting, training, communication and change management activities as required to support RIM program implementation and ongoing execution

  • Assist with responses to testing, audit or regulatory inquiries or findings and support remediation

  • Support other RIM Program initiatives, including in relation to records inventories, reporting, risk assessment, training and program development

  • Assist with other Enterprise Regulatory Programs responsibilities, as required, to fulfill the team’s mandate and comply with Regulatory Compliance Management

  • Create an environment in which the team pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.

  • Champion a high performance environment and contributes to an inclusive work environment.

  • Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

  • Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

 

Education/Experience

  • 2+ years of banking/financial services experience and/or relevant experience in Records and Information Management, Regulatory Compliance, Operations or process-oriented roles.

  • University degree in Business or Records Management is desirable

  • Experience with paper records management requirements and capabilities, including design/implementation and adoption of digitization strategy and supporting BAU processes for both paper records and digitization would be an asset

  • Knowledge of records and information management industry standards, best practices, methodologies, and frameworks would be an asset

  • Experience and knowledge of change management, communications and learning principles, methodologies, and tools is an asset

  • Solid understanding of financial institutions is desirable

  • Experience in supporting the implementation of enterprise records and information management solutions, particularly with respect to retention schedules, paper records and digitization related solutions and implementation

  • Highly organized and capable of managing multiple priorities with competing timelines

  • Strong ability to prioritize, track and communicate progress on deliverables to stakeholders and management.

  • Proficient in Microsoft Office suite of products, including but not limited to: Co-Pilot, PowerPoint, Word (including macros), Excel, Visio

  • Ability to proactively take ownership and work independently within guidelines, policies, directives and established precedent.

  • Strong analytical, organizational, and investigative skills, with exceptional attention to detail.

  • Excellent teamwork, interpersonal and conflict resolution skills.

  • Excellent written and verbal communications skills and with experience communicating effectively at the senior management levels

 

 

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.


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