Title:  Executive Assistant, Marketing

Requisition ID: 255344 

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

The Executive Assistant is responsible for providing administrative support to their VP(s) and or SVP(s) and their respective teams.  This role is accountable for managing the schedules of key executives and including all meetings and business events, arranging travel, submitting expenses, and providing other support as needed.

Accountabilities

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Acts as the point of contact among executives, employees, clients, and other external partners.
•  Provides administrative support to executives by
  • Managing information flow in a timely and accurate manner
  • Day to day management of calendars.
  •  Booking conference rooms / meeting rooms / arranging for catering services / technical needs.
  • Booking travel arrangements.
  • Photocopying / binding documents.
  • Email messaging/Teams messaging.
  •  Reception support (visitors).
  •  Arranging for or making urgent deliveries of documents / packages.
  • Ensuring sorting / processing of incoming / outgoing mail.
  • Managing email distribution lists
• Maintains department’s record keeping by:
  • Organizing / preparing / processing transactions / payments / expenses as needed.
  • Checking and verifying transactions as prepared by others (if applicable).
  • Recording / inputting data to track / monitor and control expenses and/or other information as needed.
•  Provides services and support by:
  • • Composing & producing routine correspondence.
    • Producing documents from written material / rough drafts (e.g., letters / memos / reports); proof-reading work/output against source documents.
    •  Maintaining information and/or data in departmental databases.
    • Setting up presentations from written material / rough drafts (e.g., Power Point).
• Champions a high-performance environment and demonstrates a commitment to Scotiabank’s values: accountability, passion, integrity, and respect. Delivers results in accordance with Scotiabank behavioral competencies. Creates an inclusive team culture and an environment where team members hear, share, and appreciate diverse perspectives.
• Directs day-to-day activities in a manner consistent with the Bank’s risk culture and the relevant risk appetite statement and limits.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook, and the Guidelines for Business Conduct.

Education / Experience / Other Information 

• 5 + years of Administrative Assistant experience, 2 or more executive supported preferred.
• Thorough knowledge and understanding of department’s policies and procedures.
• Strong organizational skills and ability to set priorities and manage time.
• Strong communication and interpersonal skills.
• Strong evaluative skills to manage calendar conflicts.
• High degree of accuracy required.
• High level of discretion required in dealing with confidential matters
• Good PC skills are required.

Working Conditions

• Hybrid work environment with some activities required in-office
• Limited travel
• Pressure from deadlines/accuracy with minimal control over pace of work and occasional interruptions

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our  Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.