Title:  Executive Assistant, Global Investment Management Office (1832 Asset Management)

Requisition ID: 249874 

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

1832 Asset Management L.P. is one of Canada’s largest asset managers and offers a comprehensive range of solutions through Dynamic Funds and ScotiaFunds, spanning every major sector, geographic region and investment discipline. The firm and its predecessor companies have been providing asset management services in Canada since 1877, as a manager of mutual funds and providing investment solutions for private clients, institutions, foundations, endowments and managed asset programs.

Today, the firm has over $223 billion in assets under management, and its experienced investment management team is active across capital markets and asset classes, deploying traditional and innovative strategies driven to deliver investment management excellence for our clients across our domestic and international businesses.

1832 Asset Management L.P. is a limited partnership, the general partner of which is wholly owned by Scotiabank.

Is this role right for you?

As the Executive Assistant, you will provide high-level administrative support to senior leadership, ensuring efficient operations and seamless coordination across the office. This role requires strong organizational skills, sound judgment, and an understanding of banking workflows, client service standards, and regulatory expectations. You will thrive in a fast-paced environment and ensure seamless coordination across teams and client-facing functions.

In this role, you will:

      Executive & Leadership Support

•             Provide proactive administrative support to senior executives within the Global Investment Management Office.

•             Manage complex calendars, coordinate meetings, leadership off-sites, conference calls, and departmental schedules.

•             Monitor and respond to incoming emails on behalf of executives when appropriate.

•             Act as a gatekeeper by managing access to executives and ensuring effective communication flow.

       Reporting & Data Support

•             Generate, review, and distribute daily/weekly/monthly reports from select internal systems and investment platforms.

•             Support data collection and consolidation for dashboards, presentations, or executive briefings.

•             Conduct research and compile information to support investment and business initiatives.

      Operational & Administrative Support

•             Organize team meetings, conferences, and offsite events, including agendas and materials. 

•             Maintain files, records, and documentation ensuring confidentiality and compliance. 

•             Support preparation of reports, dashboards, and business updates for internal stakeholders. 

•             Assist with departmental budgeting, procurement, and invoice processing.

    Travel & Expense Management

•             Coordinate complex domestic and international travel arrangements for executives.

•             Prepare expense reports and process invoices for business-related expenses (travel, subscriptions, conferences, memberships).

    Stakeholder & Vendor Management

•             Act as a professional point of contact for internal and external stakeholders.

•             Manage relationships with vendors, service teams, and partner departments.

•             Ensure timely response and follow-up on inquiries, approvals, and action items.

     Communications & Coordination

•             Support the preparation of internal communications, announcements, and departmental updates.

•             Assist with planning and coordination of internal events, leadership sessions, and engagement activities.

     Other Responsibilities

•             Manage incoming and outgoing mail, courier packages, and document distribution.

•             Support executives with occasional personal administrative requests.

•             Provide backup support to other administrative team members across the Global Investment Management Office.

Do you have the skills and requirements that will enable you to succeed in this role? – We’d love to work with you if have:

•             College diploma in Business Administration or a related field, plus progressive administrative experience—or an equivalent combination of education and experience. 

•             3+ years of experience in an administrative or executive support role. 

•             Strong proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel). 

•             Excellent communication, writing, and interpersonal skills. 

•             Strong attention to detail and ability to prioritize competing tasks. 

•             High level of professionalism, confidentiality, and discretion. 

•             Ability to work independently with minimal supervision.

•             Strong teamwork orientation with a collaborative, service-driven mindset. 

•             Exceptional attention to detail and accuracy, with a zero-tolerance approach to errors. 

•             High level of professionalism, discretion, and the ability to handle confidential information. 

•             Demonstrated ability to multitask, prioritize, and maintain composure under pressure. 

•             Strong interpersonal skills with the ability to build relationships at all levels. 

•             Proactive and anticipatory mindset—able to think ahead and identify needs before they arise. 

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our  Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.