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Title:  Executive Assistant, Global CIO

 

 

 

Requisition ID: 136692

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

 

The Teams

The Global CIO office is a group of three teams consisting of: Technology Transformation, Risk & Resiliency, and Service Reliability.  All three teams have exciting mandates in Technology that aim to: power the future for our customers and colleagues, operate with an intense focus on resiliency and risk management, simplify and build and global scale, and inspire our culture of collaborative, forward-thinking problem solvers.  
 

Is this role right for you? You will be responsible for:
•    Providing high level administrative support for two or more members of the Executive leadership team, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people
•    Championing a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.  Act as a culture carrier, monitoring adherence to policies and escalating as required
•    Gathering, compiling, verifying, and analyzing information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.  Perform tasks using independent judgment and discretion; i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes
•    Monitoring, reviewing, and approving standard expenditures to ensure the activities of the office are conducted within established budgets.  Managing the variance analysis and ensuring it aligns on a monthly basis.  Acting as the primarily liaison and coordinator for department initiatives
•    Providing input into developing and enhancing current processes and procedures; comprehending and adhering to administrative policies implemented globally
•    Providing guidance and mentorship to more junior members of the Admin Team.  Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required
•    Establishing sound business relationships by providing courteous and efficient assistance to both internal and external clients.  Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct
•    Championing a high performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team
•    Interacting with senior levels of management
•    Acting as a gatekeeper, handling information that is of a sensitive and confidential nature
•    Monitoring, reviewing and approving standard expenditures within established budgets
•    Being available to address urgent matters as required
 
Do you have the skills you need to succeed? 
•    Post-secondary training in business administration or an equivalent combination of education and related experience
•    A minimum of 5 to 7 years of experience in a business administration support function
•    Strong technical skills and knowledge of MS Office 
•    Excellent coordination, organizational, time-management and work prioritization skills
•    Attention to detail, resourceful, and accountability in follow-up
•    A proactive approach to problem-solving and the ability to work independently to make decisions. 
•    The ability to communicate clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
•    Flexibility, high tolerance for change and an ability to learn quickly
•    The ability to handle sensitive materials under the pressure of last minute deadlines
•    The desire to be proactive and create a positive experience for others


The Workplace 
•    We are technology partners who help the business transform how our employees around the world work 
•    We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success! 
•    You'll get to work with and learn from diverse industry leaders, who have hailed from top technology companies around the world 
•    We foster an environment of innovation and continuous learning
•    We care about our people, allowing them to design how they work to deliver amazing results 
•    We offer a competitive total rewards package, including a performance bonus, company matching programs (on pension & profit sharing), and generous vacation 

 

Scotiabank
As Canada's International Bank, we are a diverse and global team. We speak more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
 

Is this Role not the Exact fit? 
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Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.


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