Title:  Department Administrator (12-month Contract)

Requisition ID: 212578

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Please note this job posting will be active until January 3, 2025 to account for the holiday season. Applications will be reviewed in January 2025.
 

As the Department Administrator, you will contribute to the overall success of the Retail Credit Risk department by ensuring centralized routine tasks are executed in an expeditious and professional manner, completed in line with the team’s business strategies and objectives. You will also ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role, you will:

• Coordinate activities for the successful onboarding of new employees to the department

  • Order all technology, request access and permissions as directed by the hiring manager

  • Provide a positive onboarding experience, using strong customer service skills and leveraging institutional knowledge to provide resources and support to new hires

  • Draft and distribute announcements for new hires and employee’s departing the team

  • Support effective resource management by maintaining accurate organizational charts for the Retail & Small Business Risk Canada department

  • Maintain distribution lists for Retail Credit Risk Canada to support department communications

  • Manage access to Retail Credit Risk databases/tools (ie. Altair, Equifax Client Central)

• Monitor, review, and obtain executive approval for standard expenditures to ensure the activities of the department are conducted within established budgets

• Prepare and submit expense reports, in line with Expense Policies

• Process invoices and accruals, in line with Expense Policies

• Centrally process ongoing department expenses (ie. Phone bills) and manage the department’s Rogers accounts adding, transferring, and removing users as needed

• Demonstrate strong working knowledge of expense policies and management

• Complete all duties in a timely and professional manner, proactively communicating with staff and stakeholders

• Support the preparation, consolidation, and distribution of routine key strategic reporting, including materials for the Leadership Team meetings, quarterly strategic goal dashboards, townhall materials etc. ensuring that resources are of a high quality and distributed in a timely manner

• Act as Secretary on the Synergy for Success committee, scheduling meetings, taking meeting minutes and tracking action items and commitments

• Support successful delivery of team events and training by scheduling, soliciting information and topics in advance, consolidating and distributing materials, sourcing materials and supplies (as needed), and providing support during the event

• Support the successful execution of specific projects by completing administrative activities, including attending internal coordination and project meetings, documenting meeting minutes, communicating with team members and stakeholders, requesting information, and following-up as required

• Oversee and maintain the Retail Credit Risk SharePoint and Viva Engage pages, and the Retail Credit Risk Canada SharePoint page, ensuring information published is accurate and content is up-to-date

• Be an approachable presence in the department, assisting department members as needed, contributing to the overall success of the department

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

• Previous experience with department administration and coordination

• Strong experience with expense processing and reporting

• Strong computer skills, including working knowledge of SharePoint, MS Office applications (Word, PowerPoint, Excel, Visio) and MS Teams

• Excellent communication and interpersonal skills, with the ability to work effectively in a team and with senior leaders

• Strong time management and organization skills with a high level of attention to detail

• A high level of discretion required when dealing with confidential matters

• Excitement and willingness to learn new processes and tools

• Comfortability working in a hybrid work environment

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.