Title:  Administration Officer (English/Spanish), International & Global Transaction Banking - Toronto, ON

Requisition ID: 268288 

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Administration Officer, International & Global Transaction Banking - Toronto, ON

Purpose

Contributes to the overall success of the Office of the Group Head, International & Global Transaction Banking by providing efficient, proactive, and high-quality administrative, operational, financial, and logistical support. Ensures day-to-day executive office activities, and operational processes are executed effectively while supporting business objectives and maintaining compliance with internal policies and regulatory requirements.

What You’ll Do:

• Business Operations Support: Provides proactive administrative, operational, and logistical support to the Office of the Group Head, coordinating business activities, requests, documentation, and operational processes to support team objectives.
• Financial Administration: Manages accounts payable, invoices, expenses, reimbursements, and budget-related administrative processes, ensuring accuracy, timeliness, and compliance with internal policies and procedures.
• Technology & Asset Coordination: Coordinates technology requests, equipment setup, inventory management, and asset tracking, while partnering with internal technology teams to resolve issues and support business requirements.
• Information & Data Management: Supports the collection, consolidation, tracking, and distribution of business information, reporting requirements, and operational data to facilitate effective decision-making and execution.
• Calendar and Meeting : Coordinates calendars, schedules meetings, manages invitations, resolves scheduling conflicts, and ensures meeting logistics, materials, and agendas are organized to support effective business operations and stakeholder engagement.
• Document & Records Management: Maintains organized records, shared repositories, operational trackers, and business documentation to ensure information is accurate, accessible, and appropriately maintained.
• Stakeholder & Team Collaboration: Partners with leaders, business partners, and internal support teams to coordinate activities, resolve operational issues, and support the successful execution of business priorities and strategic initiatives.
• Travel & Logistics Management: Arranges domestic and international travel, including itineraries, accommodations, transportation, and related logistics, ensuring seamless coordination and timely adjustments to support business activities.
• Actively pursue effective and efficient operations of your respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk
• Champion a high-performance environment and contributes to an inclusive work environment

What You’ll Bring:

• Fluently bilingual English and Spanish are required
• Bachelor's degree or equivalent work experience required
• 1 – 3 years of related experience supporting a C-Level Executive
• Ability to follow direction and manage tasks effectively in a fast-paced environment
• Strong organizational, communication, and coordination skills
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• High attention to detail and ability to manage multiple priorities accurately
• Basic understanding of administrative processes, expense management, and office operations is an asset
• Professional and service-oriented approach when interacting with internal and external stakeholders

Work Arrangement:

This position is a hybrid role, with the expectation that you will work 3 days a week in the office. Please note that this is subject to change based on the needs of the business.

Interested?

At Scotiabank, you’ll be joining an organization that values inclusion, accountability, innovative thinking and collaboration, a culture where people feel safe to learn, grow, and contribute while delivering exceptional results for our clients. We believe in winning together, as one team, strengthening the collaborative spirit that defines GBM’s client partnerships. We value transparency, shared goals, and purposeful work. 

What's in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our  Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.