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Accounting Officer - (French Bilingual)

Date: Jun 12, 2019

Location: Toronto, ON, CA

Company: Scotiabank

 

 

Requisition ID: 60078

 

Join the Global Community of Scotiabankers to help customers become better off.

Job Purpose

The Accounting Officer is responsible for providing administrative and accounting support activities pertaining to the client portfolios to the District Offices. The Accounting Officer requires a solid knowledge of the guidelines set out in the Term Financing, Leasing and Equity manuals to handle account administration matters. The Accounting Officer maintains current and complete database records on-line for client/account arrangements and authorizations, controls all changes and set up of client information, does a variety of input transactions, checks, balances and maintains specific accounting systems in conformity to Roynat standards and procedures. In addition, the Accounting Officer is expected to provide guidance to all external Roynat staff that relies on the Accounting Officer for administrative support

 

Key Accountabilities

 

Provide accurate and timely administrative support to District Offices for accounting responsibilities by:

  • Maintaining a high level of processing accuracy in the inputting of all loan conditions and instructions as documented by the District Offices completing the necessary financial information to all sections of the screens using various PC systems for Term products and for Leasing. Loan types vary in process and  include Term, Non Performing, Merchant Banking/Equity, Leasing & Interim Financing;
  • Following receipt of Offer of Finance, accurately processing the documented statistical information from the information on the Summary; 
  • Processing basic to more complex administrative type Amendments, balloon renewals, etc., as instructed by District Offices and maintaining all systems accurately for the client database files;
  • Preparing Disbursements on instruction from District Manager/production staff with required approvals evident and processing the funds for transfer by wire minus any adjustments (deduction of standby fees, accrued interest, etc.)
  • Processing Deposit Blotters and correctly allocating payments received and updating client’s accounts;
  • Requisitioning Realty/Property tax payments, liaise with District Offices ensuring realty taxes are paid by due date, providing property tax history reports as requested; 
  • Providing loan pay out and default figures to District Offices with principal, interest, fees, charges, and daily accrual using client database files;
  • Controlling the Billing process, Accounts payable and receivable pertaining to client’s account;
  • Accurately preparing all requests for Audit Confirmations and distributing as required in a timely manner.

 

Assist in the regular and periodic administration services provided by  the Accounting Department  by:

  • Maintaining a thorough knowledge of all approved operating procedures in relation to the processing of accounting transactions, Term, Leasing, Merchant Banking/Equity, and Non-performing loans;
  • Accurately processing and administering special loans as scheduled and documented on the system generated reports.  Posting and maintaining Sub Ledger and General Ledger  transactions,  rate conversion, non-performing loans, reversal of GL , posting write-off reserves, PAPS;
  • Preparing administrative reports as assigned: collect data, prepare reports manually and or by PC generated information within the guidelines established and verifying accuracy of information prior to distribution;
  • Demonstrating a high proficiency in using Windows applications, Word, Excel or other software applications as established for Roynat offices, recommending specification design changes to improve the accounting systems;
  • Preparing writings and drafting replies covering memos to routine correspondence for a wide range of general credit administration matters including preparation and completion of attachments, forms, reports and spreadsheets etc

 

Provide excellent customer service meeting Roynat standards by:

  • Maintaining the confidentiality of client information;
  • Answering incoming calls in a prompt and professional manner, responding to general inquiries based on the incumbents’ knowledge of Roynat’s accounting requirements;
  • Ensuring compliance with Roynat Security of data and applications on the office network in accordance with Policy Statement Document on the use of computer Technology;
  • Assisting with training new staff in all aspects of work as required;
  • Being courteous and responsive in all interactions with clients, contacts and Roynat staff.

 

Dimensions

Most duties and functions are routine with well-defined procedures and performance expectations. The individual is expected to work closely and or support department staff and District Office staff. Ultimately this individual is not expected to make complex decisions or have authority in credit matters; however he/she performs the job responsibilities with general supervision and direction.

The individual requires strong organization skills to complete the varied tasks/assignments in an efficient and timely manner. The ability to prioritize work is essential. He/she is expected to utilize judgment in the interpretation of data and instructions which are often varied, or contain new details not seen before.

Good communication and interpersonal skills are very important as well as demonstrating an ability and ease to effectively coach staff. Bilingualism is an asset; in offices where deemed to be a job requirement it is essential.

Work tends to be cyclical. The majority of deadlines and time constraints are predictable, however from time to time the individual will be expected to increase her/his responsibilities in cases where deadline pressures associated with credit (for instance) occur or during Vacation periods for other Field Accounting staff.

The individual requires the ability to accurately input numbers and text accurately and with ease having attained a thorough knowledge of PC applications used by the office. Familiarization of routine office equipment operations - PC’s, Printers, Fax, Photocopier, is standard and training of co-workers in operational aspects may be required.

 

Education/Experience/Other information

  • 2 – 3 years working experience in a client support  environment;
  • Fundamental knowledge of financial accounting and financial analysis experience acquired directly or through training;
  • Thourough and detail oriented;
  • Excellent knowledge of Microsoft Excel and Word;
  • Strong time management and organizational skills are essential;
  • Excellent communication and interpersonal skills are required;
  • French language proficiency required

Location(s):  Canada : Ontario : Toronto

As Canada’s International Bank, we are a leader when it comes to inclusion. We are a diverse and global team, speaking more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly.  If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.


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