Title:  Manager, Compliance Control Room, APAC (9 months contract)

Purpose

Oversees Asia Control Room ensuring business strategies, plans and initiatives are executed / delivered in compliance with governing regulations, internal policies and procedures.

The position supports the Director, Head of APAC Central Compliance and Head of BNS Asia Limited in delivering the Compliance program for the Global Banking and Markets and Treasury businesses in Asia Pacific.

In addition, the role requires working collaboratively with Control Room colleagues (located in the US, Canada, Europe and APAC) to manage the day-to-day requirements of the global issuer programs administered by the Global Control Room. The issuer program includes managing the use and protection of sensitive, confidential and material non-public information, business conflicts of interests, research disclosures, and aggregation of securities. Through supporting from the APAC region, the incumbent contributes to the overall success of the Global Control Room team within the Scotiabank Global Compliance department by ensuring specific individual goals, plans, and initiatives are delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. 

Accountabilities 

• Leads and drives a customer focused culture throughout their team to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Responsible for the APAC Conduct Incident and Breach Management to provide reasonable assurance that:
  • • The firm and its employees comply with applicable regulatory requirements and internal policies and procedures.
    • The risk of reputational damage, regulatory sanction and discipline, client complaints and civil litigation is minimised.
    • Actual and potential compliance violations and risk situations are proactively identified, investigated and resolved or escalated in an appropriate and timely manner.

• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Creates an environment in which his/her team pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Builds a high performance environment implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment and using a coaching mindset and behaviours; communicating vision/values/business strategy; and managing succession and development planning for the team.

APAC Central Compliance & Global Control Room

• Responsible for the central compliance program with regard to key global and regional compliance policies and procedure, including but not limited to Issuer & Employee Conflict Management program, including information barriers list maintenance, barrier crossing, deal logging, and the coordination of conflict clearance, research clearance, code of conduct advisory, employee personal trading, gifts and entertainment, and outside business activities, Anti-Bribery and Anti-Corruption (ABAC), etc.
• Supports the Director, Head of APAC Central Compliance and Head of BNS Asia Limited, with regard to APAC Central Compliance and Asia Control Room matters, provision of compliance input with regard to policies and procedures, training processes and management information reporting.
• Provides Compliance input on policies and procedures (including those belonging to business lines’ and 1A functions as required), training processes, management reporting and regulatory compliance matrices.
• Prepare responses to inquiries from regulatory bodies as they relate to the APAC Central Compliance and Asia Control Room function.
• Review, approve, and monitor employees’ requests arising from personal account trading, gifts and entertainment, and outside business activities. Coordinate and execute the annual attestation and review processes associated with the afore-mentioned compliance policies, as well as review and update the relevant compliance procedures.
• Respond to queries from APAC employees, as well as Compliance counterparties in other jurisdictions on APAC Central Compliance policies, processes, and controls.
• Undertake surveillance and perform periodic testing on employees’ disclosures and requests (such as annual PAT statements review, gifts & entertainment approvals, outside business activities, etc.)
• Maintenance of APAC Compliance intranet sites; develop/enhance these as platforms for APAC Compliance to share documents online, as well as being the regional administrator for APAC Compliance documents on Global Compliance Document Repository site(s).
• Participate and actively collaborate in the implementation of Global Compliance standards and rollout of Compliance Transformation Initiatives (CTI) workstreams for APAC, in particular, Employee Conflict Program, and Anti-Bribery and Anti-Corruption (ABAC) program. Work with in-Country/local APAC Compliance teams in the delivery and implementation of the afore-mentioned CTI programs by ensuring all local regulatory requirements pertaining to the CTI programs are met.
• Participate and represent APAC Compliance at appointed working groups at a global level.
• Manage and supervise direct and shared reports in the performance of daily duties pertaining to the APAC Central Compliance function.
• Supports the APAC Central Compliance team in matters relating to administration, review and coordination work pertaining to key regional Compliance policy and procedures, and incident management handling, as well as regional and Enterprise Office reporting.
• Participate in the development of internal policies and procedures to enhance the effectiveness of program delivery and reflect changes in regulatory requirements. Assist in maintaining Global Compliance Control Room operational procedures.
• Acts as a subject matter expect and fields questions on issues of interpretation with respect to the policies administered by the Global Compliance Control Room (for example, by assisting in determining the materiality of a transaction or whether a research or trading restriction should be imposed).  Make decisions or escalate issues within the strategic framework set by the Director. Maintains strong contacts to stay informed about current issues and practices within the industry.
• Identify opportunities to use technology to enhance the Global Compliance Control processes, including liaising with internal development teams and managers, business analysts to drive the delivery of Global Compliance Control Room technology projects on time and within budget. Assist with incorporating Scotiabank’s digital transformation initiatives into Control Room program delivery, with a focus on increasing efficiency and effectiveness.
• Where required, contribute to the delivery and successful implementation of new technology by facilitating and performing end user testing, data validation and normalization, end user procedures, aides and training materials and consideration of all key aspects of the project.