Title:  Assistant Manager, Central Compliance, APAC

Requisition ID: 270008 
Employee Referral Program – Potential Reward: $2,500.00  

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Purpose

This role principally reports to and supports the Director, Head of Central Compliance, APAC, as well as other senior members of the APAC Central Compliance department, in delivering the APAC Central Compliance programme for the Global Banking and Markets and Global Treasury (GBM&T) businesses across Asia Pacific. The role provides reasonable assurance that the firm and its employees comply with applicable securities regulatory requirements and internal policies and procedures, and that the risk of reputational damage, regulatory sanctions, client complaints and civil litigation is minimised. Actual and potential compliance risks and violations are proactively identified, investigated, resolved, or escalated in a timely and appropriate manner, including through the preparation of compliance reporting and support for regulatory reviews.

In addition, the role works collaboratively with Control Room colleagues located across the US, Canada, Europe and APAC to manage the day-to-day requirements of global issuer programmes administered by the Global Control Room. This includes maintaining effective Information Barriers to safeguard sensitive, confidential and material non‑public information, managing business conflicts of interest, research disclosures, and the aggregation of securities. Although based in the APAC region, the incumbent contributes to the overall success of the Global Control Room Compliance Programme within the Global Compliance function by ensuring that specific individual goals, plans, and initiatives are delivered in support of both regional and global business strategies and objectives.

The role contributes to the overall success of the APAC Central Compliance Department, the Global Control Room, and the GBM&T businesses in Asia Pacific by ensuring that all activities are conducted in compliance with governing regulations, as well as internal policies and procedures.

Accountabilities 
Supports the Manager/Senior Manager, Regulatory Change Management and Compliance Projects, APAC, Manager/Senior Manager,   Compliance Control Room, APAC and the Director, Head of Central Compliance, APAC, in facilitation of Global and Regional Compliance policy and procedures development, APAC Central Compliance initiatives, training processes, management reporting, regulatory projects management, and process optimization, with a view to regularly being able to establish strategies for optimizing internal operations, in the following key workstreams:

Regulatory Management

•    Responsible for managing the reporting process to Enterprise Office in relation to local governance committee papers on the implementation of the Compliance Risk Framework, and any other global or regional Compliance policies, as required.

•    Manage and coordinate the review process for Global and Regional Compliance policies, procedures, dispensations, and APAC Compliance country addenda.

•    Performance management and tracking of deliverables against the Global and APAC Compliance Plans.

•    Work with the Director, Conduct Incident and Breach Management, Monitoring, Testing and Surveillance, Central Compliance, APAC, to administer the Compliance Risk Appetite and reporting metrics, as well as manage and collate the Key Risk Indicator/Key Performance Indicator submissions from the APAC Compliance country teams.
•    Manage the development and updating of relevant policies, procedures, and processes in response to reporting requirements, as necessary. 

•    Responsible for tracking of review cycle of documents by creating workflows to manage approval requests and follow-ups to streamline the submission process for APAC Compliance.

•    Assist in the review and development of Compliance metrics specifically to gauge governance and control of regulatory reform management.

•    Collate, review, and manage (including providing quality control assurance) in the delivery of management information to key stakeholders.

Global Regulatory Relations, APAC

•    Oversees the Asia Pacific Regulatory Relations Group together with the Head of Regulatory Relations, Asia Pacific, which acts as the central point of contact with the Bank’s Asia Pacific regulators for their supervisory activities, including supporting the communications with regulators, regulatory reviews, examinations, continuous monitoring, and related deliverables and interactions. 
•    Provides central oversight of progress on committed remediation work, including facilitating the understanding and, where required, clarification of regulators’ communications and agendas as well as providing assurance that the Bank’s responses to regulators are timely, coordinated, and appropriate. Provides regulatory response oversight and review of key supervisory and regulatory matters to Senior Management and committees, as appropriate. 

•    Coordinates the Bank’s preparedness for new regulatory matters working closely with Asia Pacific Compliance, Businesses, Control Functions, Group Technology and Operations, BSA/AML and Legal as necessary.
•    Works closely with Regulatory Remediation and Reporting (based in Toronto) to support the remediation of the portfolio of commitments / issues from regulatory examinations to ensure timely closure and necessary follow-up.
•    Partner with relevant internal stakeholders to strategically manage Key Regulator relationships, serving as an effective and trusted liaison for regulatory compliance risk management. 

•    Builds a fluid communication channel with Compliance Heads as a key partner of Country Compliance Teams.

Regulatory Change, Issues Management and Reporting

Assist the Manager/Senior Manager, Regulatory Change Management and Compliance Projects, APAC, as follows:
•    Keep abreast of APAC legislation and regulatory developments and assist with the preparation of regulatory change reports to keep management up to date on relevant legal and regulatory developments.
•    BAU management of the APAC Regulatory Change Management Framework, including providing internal training and attending to queries from APAC Compliance in the application of the Framework. 
•    Responding to queries from Enterprise teams on APAC regulatory changes and to work with relevant APAC Country Compliance Heads to resolve issues identified.
•    Act as back-up in coordinating for APAC Compliance Risk and Control Assessments (CRCA) program

•    Maintain and coordinate internal reporting workflows and perform quality control review for the following:

o    Management reporting to regional and global office and governance process
o    Global Information Management System (GIMS), Regulatory Change Management and Regulatory Library Maintenance on Microsoft OpenPages
o    GBM and GT Compliance and Operational (CORE) Risk Reporting
o    Chief Compliance Officer (CCO) Reporting
o    Global Regulatory Relations Reporting
o    Core Risk Asia Pacific Committee (CoRA) Reporting APAC Central Compliance
o    APAC Associated Persons (AP) Governance Report
o    Regulatory Oversight Committee (ROC) Report
o    GBM & GT Business Heads Update Reporting
o    Any other ad-hoc reporting requirements from GBM&T Compliance in Enterprise Office and Regional Office.

General Accountabilities

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, and the Scotiabank’s Code of Conduct.
• Attend to business travel requests and coordinate the response and approval in conjunction with the APAC Country Compliance teams.
• Liaise with internal and external training providers as and when necessary to provide periodic training to Scotiabank in Asia Pacific.
• Assume joint responsibility with the Director, Head of Central Compliance, APAC, for:

o    tracking of the completion of compliance training.
o    liaison with internal and external training providers.
o    liaison with Global Compliance on compliance risk assessments, reporting, etc.
o    handling incoming correspondence and filing.

• Maintenance of APAC Compliance intranet sites; develop/enhance these as platforms for APAC Compliance to share documents online, including administration, creation of internal file-sharing sites/folders for the APAC Compliance team and its programs of work.  In addition, act as the regional administrator for APAC Compliance documents on Global Compliance Document Repository site(s).
• Respond to queries from APAC employees, as well as Compliance counterparties in other jurisdictions on APAC Central Compliance policies, processes, and controls. 
• Ensure prompt escalation of compliance issues.
• Maintain compliance knowledge through appropriate training and monitoring of emerging regulatory, legal and Group initiatives and requirements.
• Assist the Director, Head of Central Compliance, APAC, and VP, Head of Compliance, Asia Pacific as well as business senior management with ad hoc tasks and projects.
• Be an active part of the APAC Central Compliance team and undertake tasks as assigned from time to time in agreement with the Director, Head of Central Compliance, APAC.

Compliance Control Room

•    Manages and resolves conflicts of interests between various business groups (such as: Investment Banking, Corporate Banking, Equity Capital Markets Debt Capital Markets and Research), by using trading/research restrictions and information boxes (as needed).

•    Maintains deal records which allows the team to make amendments to watch/restricted lists using the most accurate information.

•    Appropriately applies the Bank’s Information Barriers policy during the lifecycle of the deal, and in ad-hoc situations (i.e., wall crossings, deal tree separation, etc).

•    Undertake periodic electronic communication surveillance to identify and manage any issues with respect to the adherence to the Bank’s Information Barriers policy (i.e. late deal notification, information sharing etc.).

•    Ensuring the independence of research through facilitating appropriate communication between Banking and Research through the use of chaperoned: emails, meetings, and calls. 

•    Operating with the Bank’s risk appetite in mind to effectively manage the impact on Research. This includes: reviewing notes prior to publication, prohibiting publication when necessary and conducting safe harbour analysis.

•    Administration of employee conflict management via MCO system for reviewing, monitoring and reporting of BAU employee trading, gifts and entertainment, and outside business activity requests/declarations from relevant business groups. This includes: 

o    Review, approve, monitor, and report on employees’ requests arising from personal account trading, gifts and entertainment, and outside business activities.
o    Coordinate and execute the annual attestation and review processes associated with the compliance policies
o    Respond to queries from employees, as well as Compliance counterparties in other jurisdictions on APAC Central Compliance policies, processes, and controls.

•    Provide support in the development of internal policies and procedures to enhance the effectiveness of program delivery and reflect changes in regulatory requirements. Assist in maintain Asia Control Room operating procedures. 

•    Supports the Manager, Compliance Control Room, APAC (Regional Lead), and Director, Head of Central Compliance, APAC, with regard to Central Compliance and Asia Control Room matters, provision of compliance input with regard to policies and procedures, training processes, management reporting and the maintenance of regulatory compliance matrices.

•    Collaborate with managers, business analysts, and developers to drive the delivery of new technology projects. Contribute to the delivery and implementation of new technology by facilitating and performing end user testing, data validation and normalization, end user procedures, aides and training materials and consideration of all key aspects of the project.

Dimensions 

•    Part of the APAC Central Compliance Department, covering all employees in Scotiabank Asia Pacific. 
•    Deals with a variety of issues and a high volume of work, working within internal and external processes. 

Education / Experience / Other Informations

•    Post‑secondary education with a minimum 2:1 degree or equivalent.
•    5–7 years’ experience in regulatory coordination, compliance, or governance reporting within a financial services environment.
•    Strong working knowledge of MAS regulations; knowledge of other APAC regulatory regimes is an advantage.
•    Good understanding of the Singapore financial services sector, including banking, sales and trading, M&A and capital markets, as well as the GBM and GT businesses.
•    Knowledge of IIROC and FINRA rules and Canadian securities/banking legislation is an asset.
•    Strong analytical, organisational and time‑management skills, with attention to detail and the ability to manage multiple priorities under pressure.
•    Excellent written and verbal English communication skills.
•    Advanced proficiency in Microsoft Word, Excel and PowerPoint, with experience using online tools for compliance and regulatory research.
•    Strong interpersonal skills, with the ability to work independently and collaboratively across teams and regions.
•    Professional, reliable, results‑oriented and disciplined, with a high level of integrity.
•    Able to recognise and handle confidential and sensitive information with discretion.
•    Tactful, diplomatic and appropriately persistent in engaging stakeholders.Self-motivated, confident and capable of working both independently and in a team environment

Location(s):  Singapore : Singapore : Singapore 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our  Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.