Title:  Analyst, HR Risk and Control, APAC

Requisition ID: 207376

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose
Contributes to the overall success of the Human Resources in Asia Pacific ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with relevant employment regulations, governing regulations, internal policies and procedures.

Incumbent in role will work closely with the Senior Manager, HR Risk & Controls and Employee Relations, APAC, other HR colleagues and key control functions to ensure the organization operates according to applicable regulations and properly manage risk by focusing on areas like gap identification, policy development, and process analyses, and periodic testing as required by the organization. Incumbent will also identify and drive philosophies and programs to foster constructive employee relations and ensure the organizations' approach to its employees is fair, respectful, and consistent. The incumbent will also provide support on employee relations activities in Asia Pacific.

The role will be based in Singapore.

Accountabilities

•    Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
•    Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
•    Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
•    Champions a high-performance environment and contributes to an inclusive work environment.

1.    HR Governance Activities (60% Time Spent):
•    Incumbent is responsible for (i) assisting in HR compliance / governance activities to ensure adherence to company policies, procedures, employment policies and (ii) to identify and support philosophies and programs to foster constructive employee relations and ensure the organizations' approach to its employees is fair, respectful and consistent.
•    Support Risk & Control portfolio in APAC to ensure adherence and alignment to the Bank’s internal policies and procedures; as well as local and global (where applicable) regulatory requirements and compliance of HR operations and processes in the various APAC branches.
•    Support in the application/cessation of Representatives licenses and updating of licensed Representatives’ information in MAS portal. 
•    Incumbent will be required to support various control initiatives such as F&P attestations, Audit remediation actions plans, HR Self reviews and testing etc.

Control Activities relating to APAC HR Risk & Controls Role:

•    Enterprise Regulatory Compliance Management (eRCM)- APAC
•    Responsible for the update and maintenance of the Enterprise Regulatory Compliance Management Library for APAC HR. 
•    Update regulatory changes on a monthly basis.
•    Assist in the annual Compliance Risk and Controls Assessment (CRCA) review.
•    APAC Audit Reviews & Responses: Support regional audit requests and reviews, audit write-ups, assist with any department audit matters.
•    Support with the review of past audits and risk assessment of current day activities to avoid repeat issues.
•    Partner HR Shared Services with the extraction of audit deliveries.
•    Annual Refresh / Reviews:
•    Job Description (JD) update
        - Ensure completion of annual Job Description reviews / updates.
•    Fit & Proper Attestation (APAC)
        - Ensure completion of Fit & Proper declaration documentation.
•    Annual mandatory e-learnings completion monitoring
•    HR Self review and Testing
        - Perform HR self-audit on HR processes and preparation of testing plan and report.
•    Refresh Checks
        - Partner HR Shared Services to perform refresh checks for existing representatives and employees appointed under MAS IAC Guidelines.
•    APAC HR Key Risk Indicators (KRI) Dashboards
•    Coordinate quarterly HR KRI statistics for Quarterly APAC Core Risk Asia Pacific Committee meetings and other governance reports required.
•    Standard Operating Procedures (SOP) – APAC
•    Co-ordinate updates of HR SOPs for the APAC region.
•    Third Party Risk Management (TPRM) – APAC
•    Ensure HR vendors’ information and contracts are updated in Coupa and iCertis systems.

2.    Responsible for the monthly/quarterly HR reporting and data analysis preparation to help influence and facilitate management decision-making that are aligned to the Bank’s strategy, operations, processes and/or programs. (20% time-spent)

•    Prepare reports regularly that are required for monitoring HR-related metrics (i.e. headcount reporting, diversity and inclusion metrics)
•    Prepare analysis report relating to attrition, engagement results, training, talent management etc.
•    Responsible for ensuring the accuracy of data in the Bank's HR Information System, Employee Central, in parallel with employee hiring/attrition activity, and changes to employee information (i.e. promotions, change in role, updating compensation information, reporting lines) for the Global Banking and Markets population in Asia Pacific; up-to-date and regular upkeep is required to ensure data integrity.

3.      Employee Relations (10% Time Spent):
•    Support in Employee Relations investigations process which includes minutes writing, follow-through on follow through on processes and drafting of warning letters for impacted employees.
•    Administer and co-ordinate with payments team for legal invoices payment.

4.      Involvement in Ad-Hoc Regional HR Projects (10% Time-Spent):
•    Incumbent is responsible to support the team on ad-hoc basis in implementation of Global/Regional HR initiatives/projects focused on continuous improvement of core programs and services.
•    Incumbent will be required to assist in HR shared services processing work. This includes system updates on employee life cycle and benefits administration. 

Dimensions
Asia Pacific regional coverage includes Australia, China, Hong Kong, India, Malaysia, Japan, and Singapore

Education / Experience / Other Information 
•    A University degree from a recognized institution.
•    Proficiency with Microsoft Office, with strong proficiency in Excel and PowerPoint will be preferred.
•    Demonstrates exceptional analytical skills to interpret data and provide actionable insights.
•    With at least 1-2 years of Human Resources work experience
•    Incumbent who is structured and methodical in their thought process will do well in this role
•    Strong communication and interpersonal skills, with fluency in English – both verbal and in writing.
•    Strong time-management skills, and ability to work under pressure and prioritize tasks as short-timelines are expected.
•    Demonstrates accuracy and thoroughness, and able to work independently on tasks.
•    Strong ability to follow-through on projects and multi-task in a fast-paced work environment.
•    Understanding of HR labour law, policies, and practices is preferred

Location(s):  Singapore : Singapore : Singapore 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.