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Purpose
Contributes to the overall success of the BNS Singapore Branch / BNS Australia Branch / Group Treasury Singapore / Corporate Loans and Corporate Trade Finance in Singapore and Australia ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.
Accountabilities
- Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
- Champions a high performance environment and contributes to an inclusive work environment.
Specific Role Accountabilities
- Handle entire Credit Admin Functions for Singapore Branch – Corporate and Trade Finance accounts & Sydney Branch Trade Finance accounts
- Act as a back-up for the Credit Admin Functions for BNSAL and BNS Australia, if required
- Conduct the following functions for new borrowers / facilities or renewals/ refinancing:
- Coordinating for the local authority credit approvals
- Preparation of Limit Input Forms attaching relevant authorizations and other required correspondences for limit set up in the source system as per the terms of credit approval.
- Liaising with Agent / Relationship Managers / Credit Execution / Clients in completing the documentation process
- Ensure receipt of all loan/facility agreements in accordance with the conditions of the credit application and are duly executed by the Client and the Bank
- Reviewing collateral documentation to ensure that Condition Precedents have been met and documents are in order prior to disbursement of funds.
- Tracking and coordinating with Credit Execution on timely receipt of various documents relating to Conditions Subsequent
- Preparation / co-ordination in preparing Form 28 and submission to EO for their files
- Liaising with Operations (as custodian) to ensure proper lodging in of security documents listed in accordance with the Form 28.
- Conduct the following functions for all ongoing accounts / facilities:
Disbursement related activities:
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- Ensuring that all drawdown requests meet the requirements as per loan agreements / the Bank’s polices & procedures
- Preparing funding memos for all drawdowns and rollovers
- Liaising with Agent / Relationship Managers on all drawdown matters to ensure timely disbursements of funds
- Liaising with GWO for all drawdowns/rollovers/rate-setting
Repayments and monitoring activities:
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- Follow up for the non-receipt of funds and reimbursement of late payment compensation
- Monitoring all loan maturities
- Monitoring of loan limits and ensuring no overruns. In the event of overrun, the matter is duly escalated to Origination & execution teams along with the senior management.
- Monitoring limit expiry / annual review of all accounts / facilities
- Maintaining comprehensive and B/F diary
Documentation related activities:
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- Tracking and coordinating the timely receipt of various documents as per the Covenants for each facility
- Acts as an alternate custodian to ensure in/out of all collateral held by the Bank; Temporary retrieval of documents is required depending on various requirements, including Audit, reviews, etc.
- Preparing email for approval to lodge out security documents upon full repayment or maturity of facilities.
Miscellaneous:
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- Updating periodic reports of account activities as required from time to time by Financial Reporting
- Housekeeping of filing storage, co-ordinates and maintains proper records / control of old credit files and documents to be sent to warehouse for storage
- Preparation of the following reports:
Prepares / participates / co-ordinates the periodic monthly, calendar & fiscal quarter, half yearly and full year reports, and ad-hoc reports for local management, regional senior management as well as local regulatory authorities. These reports include (but not limited to):
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- Customer Data and TFFI data – Monthly
- Accounts Requiring Attention – Monthly
- Annual Review Overdue Reports – Monthly
- Ranking Reports – Monthly
- Closely Watched accounts – Monthly
- Any ad-hoc reports as requested by the local management, regional senior management as well as local regulatory authorities
- Regulatory Reports/Surveys
- Top 100 Borrower Group exposure report – Half Yearly
- Credit Migration report – Half yearly
- Commodities survey – Half Yearly
- Support Singapore / Group Treasury in the following functions:
- Monitoring Limit Expiry / Annual Review of credit facilities for Treasury
- Coordinating MAS 639A regulatory report - Quarterly
- Any other duties as assigned from time to time.
Experience / Other Information
- At least 2 years of experience in Credit Admin.
- In-depth knowledge of loan documentation and administration, loan portfolio management, and syndication loan practices.
- Strong understanding of the Bank’s credit reporting requirements.
- Sound analytical and good communication (written & oral) skills.
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