Title:  Trust Associate, 12 Month Contract

Requisition ID: 255954 

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As a Trust Associate for the National Branch team,  in a Scotia Wealth Management Office, you provide proactive administrative and client service support to the Trust Officers of National Branch  with the day-to-day oversight and account administration for client, beneficiary and Co-Trustee relationships.

While discussions with Co-Trustees, beneficiaries, clients, their advisors and the business community will generally be the responsibility of the Trust Officer, the Trust Associate will frequently gather and relay information that aligns and supports the National Branch business model.

**We are open to locations across Canada

 
Is this role right for you? In this role, you will:

• Assist the Trust Officers with providing a best in class, proactive and personalized client experience  with timely and accurate account administration coupled with demonstrated technical expertise and personal integrity
• Assist the officers with any special requests to include audit requirements and or any special projects.
• Provide effective back-up in the absence of the Trust Officer by demonstrating a detailed knowledge of process and procedures and referring matters to other resources where appropriate.                                                 
• Maintain daily surveillance over cash positions and provide reports for any cash positions that require remedial attention. Create/input accurate and timely accounting entries for payments to third parties realization of assets, fee collection, referring all unusual items for further action as required. Prepare detailed fee calculations in Estate and Trust accounts in accordance with fee agreements or local judicial/industry practice. 
• Ensure client and asset information is set up for the Trust including the creation and maintenance of administrative diaries, including fixed remittances, fee processing, account/investment reviews and statement production as well as sharepoint maintenance.                                                                  
• Prepare routine correspondence and documentation, including draft documentation in respect of matters that policy requires be submitted to the appropriate internal oversight groups concerning beneficiary/court approval of fees and statements;
• Collaborate with CTAG and be a team player by participating in team meetings.
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Ensure thorough knowledge of, and strict adherence to, the Bank’s Global Sales Practices.
• Actively pursue effective and efficient operations of the respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champion a high-performance environment and contributes to an inclusive work environment.

 
Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• Proactive with a proven track record of providing a best in class client experience
• Proven aptitude to learn new concepts and readily apply them to day to day tasks
• Strong interpersonal and verbal communication skills
• Strong time management skills and a proven ability to multi-task
• High School Diploma
• Enrolment in Financial Industry courses
• CSC, IFIC, STEP Canada, ICB.
• Working knowledge of asset management and administrative procedures
• Strong PC Skills
• Basic knowledge of Trust Accounting principles

Location(s):  Canada : Ontario : Ottawa 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our  Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.