Title:  Accounts Payable Supervisor, Processing

Requisition ID: 246666  


We are committed to investing in our employees and helping you continue your career at ScotiaGBS
 

Purpose

Leads and oversees  Accounts Payable operation in Canada and other jurisdiction (i.e., US, UK, IRL) for Finance Services Unit, ensuring business strategies, plans and initiatives are executed / delivered in compliance with governing regulations, internal policies and procedures.  Contributes to the development of Processing voucher phase and procedures thorough knowledge of functional area under supervision.

Accountabilities

Administrative:

•    Payroll updates reporting such: absences, overtime, vacations, etc.

•    Disciplinary actions (execution and reporting).

•    Operational reporting as needed.

Operational:

•    Distribute workload among the teams equitably and according to skills. 

•    Monitor day-to-day operational workload.

•    Support reviewing system input data based on both expenses and suppliers’ invoices, as well as related backups as required

•    Escalate either inconsistencies or discrepancies regarding AP procedures, policies, invoices, expenses.

•    Follow up of on escalations.

•    Assist Business Units.

•    Approving, Denying, closing, and deleting all vouchers created in system, according to expense´s nature.

•    Lead and Supervise Continuous improvement processes implementation.

•    Generate and analyze system reports (Daily / Monthly) to control and enhance all AP process.

•    Evaluate and follow up on KPI metrics, develop improvement performance plans and perform data analyze.

•    Ensuring team members meet deadlines for key projects and tasks.

•    Providing management timely reports that outline group productivity and workplace improvements.

•    Preparing operations briefs for management.

•    Coach and develop analysts’ performance.

•    Establishing goals and objectives for employees, and ensuring their performance is in line with those.

•    Provides semi-annual and annual reviews and performance rating.

•    Providing to the staff the system and tools to effectively do their jobs to the best of their abilities.

•    Providing training and overseeing the orientation of new employees to get them up to speed on the policies and procedures within the company.

•    Develop and maintains desktop procedures and training material.

•    Maintain fluid and transparent communication with Stakeholders to accomplish business requirements.

•    Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

•    Ensure the Cross-training plan to achieve SLA goals.

•    Interviews prospective employees and chooses applicants based on skills, knowledge, and abilities required for the job

•    Creates an environment in which his/her team pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. 

•    Builds a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment and using a coaching mindset and behaviors; communicating vison/values/business strategy; and, managing succession and development planning for the team.

Reporting Relationships 

Primary Manager: Accounts Payable Senior Manager
Direct Reports:   Accounts Payable Officer, Processing, Accounts Payable Analyst
Shared Reports: Not applicable

Dimensions

•    Manages more than 7 direct reports.
•    Services a global community and responds within SLAs timeframe.
•    Act as escalation point for any complex/unusual transactions.
•    Ensures business continuity for accountabilities under purview, ensuring coverage 4 days/week in assigned schedule.

Education / Experience / Other Information 

•    Bachelor’s degree in finance, BA, Accounting, or another related field (must have) 
•    One year of experience leading and developing teams (must have). 
•    English level advance (written and spoken) (B2) must have
•    Six sigma methodologies acknowledge (Yellow/green belt desired)
•    Office tools skilled
•    Excellent organizational skills and attention to detail
•    Excellent communication skills
•    Problem-solving skills
•    Ability to provide and receive constructive feedback
•    Ability to work efficiently as part of a team and individually, as needed
•    Experience finance or accounting area. 
•    Excel intermediate advanced

Location(s):  Colombia : Bogota : Bogota 

Scotia GBS is a Scotiabank Group company located in Bogota, Colombia created to support different processes of the Bank and the development and execution of its global services strategy in 15 countries in the Americas. It is composed of 7 service units. We offer an inclusive, positive work environment, and competitive benefits.

At ScotiaGBS, we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at ScotiaGBS; however, only those candidates who are selected for an interview will be contacted.